TheatreLink
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Built with theatre managers, for Australian private hospitals

One control room.
Every theatre.

Run every theatre from one live board. Book once — TheatreLink coordinates rooms, staff and equipment in real time.

Request a demo See how it works
  • No setup fees
  • Live in 4 weeks
  • Australian-built & supported
  • ISO 27001 in progress
Crestwood Private · Theatre schedule Live
Week 4 of 418 May – 22 May
Next Pending6
Available Regular Ad Hoc Trauma Emergency
Theatre · Period
Mon18 May
Tue19 May
Wed20 May
Thu21 May
Fri22 May
Theatre 1
AM07:30–12:30
PM13:00–17:30
Theatre 2
AM07:30–12:30
PM13:00–17:30
Built for VMOs & hospital staff

One platform, every role.

A dedicated portal for every part of the theatre workflow — one set for the visiting medical officers and their rooms, one for the hospital team that runs the floor. Pick a role to see exactly what they get.

VMOs · clinicians & rooms
Hospital staff

Plus dedicated Non-Proceduralist and Admin portals.

01 / 10

Surgeon (VMO)

Book or amend a list from your own device, across every hospital you visit. One booking pushes notifications to every relevant person and carries everything the theatre needs.

  • Multi-hospital lists from one login
  • Push notifications to TM, anaesthetist, assistant, PM
  • Capture procedure, equipment, instrument sets, notes
Inside the platform

See it in action.

Every module that sits upstream of your PAS — scheduling, AI capture, waiting lists, bookings, broadcasts, on-call rostering, the day-of timeline and executive insight. Click through to see what each one does, live.

Crestwood Private · Theatre schedule Live
Week 4 of 418 May – 22 May
Next Pending6
Available Regular Ad Hoc Trauma Emergency
Theatre · Period
Mon18 May
Tue19 May
Wed20 May
Thu21 May
Fri22 May
Theatre 1
AM07:30–12:30
PM13:00–17:30
Theatre 2
AM07:30–12:30
PM13:00–17:30
What we do, end to end

More than a calendar.

Five modules, one platform. Click through to see each one.

01 / 05

Scheduling & coordination

The live theatre board everyone shares.

  • Live theatre calendar shared between surgeon’s rooms and the hospital
  • One booking auto-coordinates theatre rooms, staff and equipment
  • Status colours for regular, pending, trauma and add-on sessions
  • Daily Wrap-Up — the morning huddle in a single screen
How it fits — vertical integration

The coordination layer before your PAS.

TheatreLink captures every booking, accreditation, instrument set and admission once — at the point of origin — then feeds clean, validated data downstream. Your PAS stays the system of record. Nothing is transcribed twice, lost in an inbox, or entered wrong on the day.

01Capture at source

Where the data is born

  • Surgeons & practice managers
  • Theatre office & managers
  • Accreditation & loans coordinators
  • Anaesthetists, assistants & registrars
TheatreLinkCapture · coordinate · audit

One shared, real-time theatre calendar — captured once, validated, never re-keyed, behind a Theatre-Manager review-before-write queue.

One platform, every module
Live theatre calendarBookings & approvalsOn-call rosteringAccreditationAdmissions & e-consentInstrument & loan setsAnalytics & revenueAutomated comms
LiveEncrypted PHIFull audit trail
03Systems of record

Clean data into your PAS

  • webPAS · Dedalus
  • PowerChart · Cerner
  • Altera / Oracle Health
  • HL7 v2 · FHIR R4 push
Enterprise opt-in
Multi-hospital by design

VMOs and practice managers work across every hospital they cover from a single login. Every site we add makes the platform more useful to every clinician already on it — the same flow, the same calendar, wherever they operate.

See it in motion

See TheatreLink in six minutes.

From a surgeon’s booking to a patient’s admission — how one platform coordinates every theatre, role and step, then feeds clean data into your PAS.

Executive overview + patient journey · 6:22

Prefer a link you can forward? theatrelink.com.au/video

Frequently asked

Questions hospitals ask first.

Is TheatreLink an EMR?
No. TheatreLink is not a medical record system. It captures booking and RFA information, and your PAS remains the system of record. The platform also holds credential information — making it easier for doctors working across multiple hospitals.
Do you work across multiple hospitals?
Yes — it’s where TheatreLink is strongest. Surgeons, anaesthetists and practice managers work across every hospital they’re associated with from a single login, and the data they’ve already loaded — waiting lists, instrument sets, credentials and contacts — follows them. Nothing has to be re-entered hospital by hospital.
Where is patient data stored?
In AWS Sydney (ap-southeast-2), under Australian data residency. There is no cross-region replication, and no offshore mirroring of patient records.
Does TheatreLink replace the hospital’s PAS?
No. TheatreLink sits upstream of the hospital’s PAS and is not a replacement. Where an enterprise requires it, we are willing to integrate — pushing validated booking and RFA data into the existing system of record.
How long does onboarding take?
Most hospitals are live on scheduling within four weeks. The admissions, consent and accreditation modules switch on alongside it, as your Privacy Impact Assessment is signed off internally.
Do you capture patient consent?
Yes. TheatreLink captures the Request For Admission (RFA), procedure and financial consent, the digital admission booklet and a pre-admission health check — completed by the patient on their own device through a secure tokenised link, then delivered to your admissions team as clean, structured data.
Is there a free trial?
We work with hospitals through a structured pilot, not a self-serve trial. Talk to us about your theatre and we will scope a pilot that fits.

Talk to us about your theatre.

We will walk through your current workflow and show you where TheatreLink fits. No slide deck, no scripted pitch — your operating theatres, on the day.

Request a demo sales@theatrelink.com.au
Tiered subscription model, in AUD. Enterprise models with PAS integration are custom-quoted.
TheatreLink — The scheduling layer above your PAS